The text generated by PhraseExpander 4 is more natural than previous versions, and my templates now read as if I had dictated them myself.

Ari Kounavis MD, Pediatric Allergy/Immunology

Using the new PhraseExpander 4, I am impressed with its speed and new cleaner interface. A big shout-out to Andrea for creating this amazing time-saver!

Frederick Epp Event Marketing Specialist

PhraseExpander 4 is much faster than v3, and is a delight to use. I love it, and use it every day, for emails, data entry forms, creative writing.

Peter Falkenberg Brown Snr Publisher, SignificatoJournal.com

New Suggestions Window now has built-in search

The Suggestions Window suggests phrases as you type.

Now, it also allows you to fully navigate through all your phrases and search for them, without opening the PhraseExpander main window.

Quick Find: stop hunting for your phrases

Have you forgotten if you have already created a phrase?

Now you can search for any phrase by using the Quick Find.

The Quick Find is displayed by typing a key combination, and from there you can search for any text you entered in PhraseExpander and expand it immediately.


Manage and organize your phrases in a smoother way

Organize your phrases in multi-level groups

PhraseExpander can now create multi-level groups you can navigate directly from the Suggestions Window. You now have more freedom to organize things as you want.

Organize phrases in a hierarchical structure

Organize phrases in hierarchical lists

Cloud Sync gives you access to your phrases from all your computers

You can store your phrases in the cloud: the most popular cloud services like Dropbox, Google Drive and Microsoft OneDrive are natively supported.

PhraseExpander works with Dropbox, Google Drive and OneDrive

Keep track of modified phrases

PhraseExpander now displays when a phrase has been changed or executed, so you can more easily find and track which phrases you use most, and which ones are good candidates for a clean-up.

Find and remove duplicates

PhraseExpander will notify if the phrase you are inserting is already there, and will display duplicate phrases.
Find and prune duplicates

Automatic backups take good care of your data

The Backup Manager will automatically perform backups of your data, so you’ll always be able to get back to the previous version.

Backup Manager

The Clipboard History has a new home

The Clipboard History is now a Phrase Glossary and has its place with all the other glossaries, so creating phrases from the items you last copied into the Clipboard is much faster.

Clipboard History

Hide/Show columns to customize your phrase view

Personalize the phrase list to display the information you need by hiding and showing the appropriate columns.

Customize columns


Editing phrases is now easier than ever

If your phrase contains a lot of macros, editing it can be pretty hard. That’s why we introduced three significant improvements that will ultimately change how you edit your phrases in PhraseExpander.

Syntax Highlighting

PhraseExpander will highlight macros so that you can quickly identify all the parts of your phrase.

Syntax Highlighting makes your phrases easier to read

Easy view makes your templates easier to read

When a phrase contains many Manual Input macros, it can be hard to read. With Easy View, the macro definition is collapsed to display a slimmed-down representation of your macros.

Easyview makes phrases easier to read

Selecting and editing macros

You can select a macro by clicking on it. To edit it, double-click on the macro definer to open the edit window and make the appropriate changes.

macro-editing

No embarrassing spelling mistakes in your phrases with the built-in spell checker

The phrase editing box has an integrated spell checker so that you can verify that your stock phrase does not contain any spelling mistake. We support many languages, and you can add your dictionaries as well.

check your phrase spelling inside PhraseExpander

Reusing phrases & creating counters

The Variable and Set Phrase Contents macros let you easily reuse the same piece of contents in your templates. You can also create counters that increment each time a phrase is executed, like in the example below where you need to update the counter for each image.
Creating a picture counter

Improved Manual Inputs for your custom templates

The most powerful templating system available in a text expander just got better with:

  • New editors: Calendar and Text area
  • Ability to create lists that read like natural language
  • Improved customization in the expanded phrase
  • Ability to sort predefined items
  • Custom format for each item
  • Integrated spell checker in the preview

Display a calendar selection window

Displays a grid selection window


Automatically populate your phrases

Creating phrases one by one can be a daunting task. That’s why PhraseExpander offers many ways to automatically create your phrases.

Import your phrases from Excel

PhraseExpander can connect to an Excel file (or CSV file) and automatically create phrases from it. You can fully customize the text in the phrase based on the data in the data source.

Linking to a data source does not just mean importing data from it, but defining how those data are transformed into phrases in PhraseExpander.

On top of that, you can keep a connection to the data source: when the data are changed in the original source, they are updated in PhraseExpander.

Analyze documents to extract & import your most common phrases

Do you have a bunch of documents that contain the texts you are typing often? PhraseExpander can analyze them and extract the terms and sentences you use most, and automatically generate phrases from them.

PhraseExpander can extract frequent terms and phrases from documents

Add phrases and autocorrects by typing a keyboard shortcut

If you notice that you are typing a piece of information often, just select it and press a key combination to add it into your list. The new Add Phrase dialog is much faster and will not disrupt your workflow. You can do the same when you discover a term that you often mistype.

Add new phrase preview

Add new autocorrect

Download free glossaries without leaving PhraseExpander

Our rich library of free pre-filled phrases is now available to you, directly inside PhraseExpander.

Download free glossaries

More exciting new features

  • One-click importing from other applications
  • Check spelling in any application thanks to the Universal Spell Checker
  • Use autocorrects to insert special characters and accented letters, and make corrections inside a word
  • The Compose email macro now supports Gmail
  • Improved stats information: find out how much time you are actually saving thanks to PhraseExpander
  • Save that extra space: the Smart Space will insert a space automatically for you when expanding a phrase. This is ideal for transcriptionists
  • Improved phrase syncing: PhraseExpander now detects changes in shared glossaries and clearly indicates a conflict state. You can also see who made the last changes